The 411

June 12, 2019
8:45 a.m. - 4:30 p.m.

CEC Training Facility
1900 Merivale Road, Suite 206
Ottawa, ON K2G 4N4

$ 675 472.50 (+hst)
Spring workshop promotion.
Not available with other discounts.

Register


Meet the Instructor

Josef Jurkovic

Josef Jurkovic

Josef Jurkovic is a CEC director and founding partner. He has over 35 years of public and private sector experience across diverse areas of internal and external communications, public consultations, branding and marketing.

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G114
ADMINISTRATIVE COMPETENCIES AND EFFECTIVE COMMUNICATIONS


WHY SHOULD YOU ATTEND?

The CEC’s workshop on Administrative Competencies and Effective Communications will provide participants with the knowledge and skills necessary to be highly functioning administrative officers or assistants. The focus of the workshop will encompass six essential administrative competencies:

Organization – Effective management, organization, and prioritization of office functions as well as the workday/week/month for people, management and other stakeholders.

Communication – Clearly conveying and receiving messages to meet the needs of all. This involves listening, interpreting and delivering verbal, non-verbal, written and electronic messages.

Service Delivery – Understanding and meeting the needs of clients. Clients are individuals or groups who use the organization’s or department’s services.

Technical – Ability to accurately and thoroughly utilize office technology and to demonstrate practical knowledge of information management, e-mail management and privacy protection issues.

Adaptability – Personal willingness and ability to work in and adapt to change.

Interpersonal – Working cooperatively and productively with others to achieve results.

WHAT WILL YOU LEARN?

This workshop will focus on the skills required to be an effective administrative, program or project officer with an emphasis on improving your client relations and service delivery. The workshop participants will learn:

WHO SHOULD ATTEND?

This interactive workshop will be beneficial to all individuals working in an administrative, program, project, advisory or other related positions or functions in public, private or voluntary sectors.

WHAT WILL YOU TAKE AWAY?

PROFESSIONAL COMPETENCIES

Agenda
8:45 - 9:10 Introductions and Workshop Overview

Instructor and participant introductions. Key elements of the agenda. Overview of administrative competencies.

9:10 - 9:50 Client Service Orientation

Definitions: Client Service Orientation, Core Motivations and Progression.
Interacting with clients: client understanding, manner, communications, timelines and responsibility.
Using your knowledge: understanding client viewpoints, determining client needs; responding and building relationships.
Providing support and services: Key actions and behaviours.
Measuring client satisfaction: What to measure and what tools can we use?

9:50 - 10:15 Small Group Exercise

In groups, discuss and identify a minimum of three (3) specific questions in the area of “perceptions of service experience”, to be part of a bi-annual client satisfaction survey. Capture your results in bullet form and present your conclusions to the plenary.

10:15 - 10:30 Break
10:30 - 11:15 Building Trust: Attributes of Effective Advisory and Administrative Roles

Fundamentals of being credible. Key actions – knowledge, liaison, delivering, building buy-in, anticipating and mitigating, understanding and acting on changing contexts. Effective behaviours – reliability, tact and diplomacy, listening and learning. Teamwork and collaboration: Key actions and behaviours. Strategies for reducing conflict.

11:15 - 11:55 Small Group Exercise

In groups, and based on the provided template, discuss and identify what could be changed or adjusted in your existing client relationships. Capture your results in bullet form and present your conclusions to the plenary.

11:55 - 12:30 Being Adaptable: Contextual awareness and recognizing the value of new or modified approaches.

Definition and motivation. Scale and progression – what is expected. Key behaviours, attitudes and actions. What is not adaptability! Links to analytical, creative and active thinking and listening. Being a change agent.

12:30 - 1:15 Lunch
1:15 - 2:00 Written and Oral Communications

Key attributes of written and verbal communications: knowledge, skills, behaviours and actions. When and how to communicate with clients and within the team. How to tailor writing and presenting to different clients. Understanding the communications needs of our clients and management.

2:00 - 2:30 Small Group Exercise

In pairs, discuss and draft an email to a client requesting a meeting to discuss new delays in the project deadline. Please identify the type of information you will need to share with the client during the meeting to get their agreement to the new deadline.

2:30 - 2:45 Break
2:45 - 3:30 Organizational and Technical Skills, Behaviours and Knowledge

Understanding of your role, those of others and the linkages to the organization and broader context. Key actions and behaviours. What do we need to know? – rules, regulations, resources, preferences and project management approaches. Planning for effectiveness and efficiency.

3:30 - 4:15 Small Group Exercise

In groups, and based on your experience, discuss and identify three key organizational processes or procedures, their impact on your work and potential solutions. Capture your results in bullet form and present your conclusions to the plenary.

4:15 - 4:30 Qs and As, Wrap-up and Evaluation

Participants will have an opportunity to ask any final questions complete a short evaluation.